Senior Facilities Specialist Job In Icf In Delhi, India

The Senior Facilities Specialist role is an integral role within the Facilities E&A team that supports the delivery of Facilities operations for ICF The role plays a vital part within the delivery of health and safety, reception/access, hard and soft services, travel management, projects and minor works, ISO's, working with third party contractors on the delivery of but not limited to contracts such as waste, catering, cleaning, maintenance, and securityKey Responsibilities:

• Ensure the smooth delivery of facilities services to the business including front of house management
• Assist with the preparation of meeting rooms in accordance with hosts requirements, which includes the setting up of all furniture & organising catering requirements
• Quality assurance - work together with the Facilities Specialists to undertake daily, weekly and monthly walk rounds, to monitor and maintain the condition of building, housekeeping, health and safety performance of staff and the businesses, print room, toilets, kitchen and meeting rooms and update the PPM planner.
  
  
• Ensure internal clients are informed of and able to benefit from the variety of amenities and services provided by the facilities team
• Ensure office security is maintained through the use of well managed and controlled internal card access systems, and lock-up procedures
• Pest Control -overseeing delivery of pest control within the premises, liaising with relevant contractors and communicating updates and issues to relevant teams and stakeholders
• To monitor and update desk booking system, facilities logs and spreadsheets
• Updating and recording any facilities issues on the facilities log sheet on the shared Facilities folder on a regular basis Use performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
  
  
• Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences
• Assist the Office Manager, Director of Real Estate and E&A Health & Safety Manager with regular risk and COSHH assessments, safety checks and appliance testing of all electrical appliances, fire equipment and emergency lighting at least annually for New Delhi

• Work with the building management company to ensure the office premises are fit for purpose including all welfare facilities, including temperature, lighting and ventilation levels are adequate
• Providing support to the E&A Travel Manager in travel bookings and coordinating with travel vendors
• Conduct (working with Procurement team and Office Manager if/as applicable) annual reviews of suppliers to ensure best market price Reduce, where possible, the number of invoices received through negotiation with key suppliers to consolidate invoices where it makes sense to do so.
  
  
• Support Office Manager and E&A Administrator in budget development and review of expenditures throughout the year
• Act as Health and Safety Representative for the relevant location and ensure compliance with Health and Safety requirements including:

• Acting as Lead Fire Officer and being responsible for the Fire evacuation plan, the training of sufficient fire wardens and roll out of general fire safety training for all staff
• Acting as Lead First Aider and being responsible for the training of sufficient first aiders, supervising and recording any accidents, incidents and near misses whilst keeping the E& A Health & Safety and Director of Facilities always updated
• Ensuring complete risk and COSHH assessments (including fire risk assessment) of the office as well as running safety checks and appliance testing including electrical, fire detection and fire-fighting equipment and emergency lighting are carried out at least annually or as per manufacturer requirements

• Monitoring office resources, including equipment, cleaning, food & beverages, stationery and security items, liaising with managers and suppliers following procedures and processes effectively which includes:
  • Requesting approval from Office Manager or PM as necessary
  • Providing Maconomy PO Number to each invoice, checks invoice details
  • Calculate and compare costs for goods and services to maximize cost-effectiveness

Other Office duties

• Providing assistance with audio visual equipment and Teams video calls in the meeting rooms

• For new employees - coordinate with HR and Buddy office induction as well providing a locker and basic stationery
• Collect energy and waste recycling details to follow company footprint on a monthly basis
• Assist with office events onsite/off site (office & festival celebrations)
• Managing incoming and outgoing mail, couriers and parcels Inform, distribute and scan and post to relevant colleagues.
  
  Follow up of registered mail and maintain invoice records for couriers and post and adding job numbers to each invoice
• To monitor and provide statistical information of the types and categories of people visiting the office and usage of the adjacent conference rooms, providing such information to management on request

Exp Range - 4-6 yrsQualifications:

• Minimum 4 years' experience as a Facilities Team leader/Office Supervisor with more than 50 employees and/or part of a large international corporate organisation
• Flexible with a great sense of responsibility and service
• Experience managing a Health and Safety Management System.
  
  
• Self-motivated and self-directed and ability to work on your own initiative
• Team player with the ability to multi-task in a fast-paced dynamic environment 'Prepared to get involved in the detail when necessary' / 'Can do' attitude
• Excellent organisational and time management skills
• Excellent IT skills, including knowledge of a range of software packages.
  
  
• The capacity to prioritise tasks and work under pressure
• Ability to liaise well with others and delegate tasks
• Strong oral and written communication skills
• Fluent in English and Hindi
• Attention to detail
• Flexibility and adaptability to changing workloads.
  
  
• Problem-solving skills and project management ability

Working at ICFWorking at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe We believe in collaboration, mutual respect, open communication, and opportunity for growthNew Delhi, India (II77)

Icf is looking for .

Icf is looking for Any Graduate / Post Graduate profile candidates.