Executive Secretary To Chairman Job In Mirchi Hospitality Private Limited In Bengaluru / Bangalore

Job DescriptionThis position is responsible for managing administrative duties for the Chairman of the Board as well as handling sensitive assignments that include highly confidential information Provide critical information connection between the Chairman and internal and external customers to result in high quality and timely delivery of serviceDiary management and administrationManage diary; understanding the importance of key meetings, building flexibility into the diary and anticipating needsTo organise external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are metPrepare letters, reports and other documentsScreen incoming telephone calls; direct them appropriatelyReview incoming correspondence, distribute and respond accordingly Follow up where necessary Manage and organise administration Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project workEnsure correct briefing notes or papers for meetingsNote take in meetings as and when requiredCreate and maintain filling systemsMake and coordinate travel arrangements in line with Company policyEnsure stationery supplies are maintainedProvide support for all other administrative tasks as directedMaintain the organisational charts for areas of responsibilityProcess expenses within Company guidelines / timeframes for the Chairman's officeAttending to meetings in place of the Chairman if necessaryRemember deadlines and prompt where necessaryCommunicationCommunicate clearly, confidently and in a professional manner at all levels both internally and externallyDeal with all enquiries and requests promptly only escalating when necessaryUses initiative to solve problems without the need to escalateBuild and maintain strong working relationships with key contacts Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexityHandle sensitive information with the highest level of discretion and confidentialityQualificationsA Bachelor's Degree or its equivalent in Law.

A minimum of 3-5 years' experience in a similar role within a structured corporate environmentKnowledgeable in the use of the internet and other electronic office equipmentAdditional InformationOther Requirements Strong oral and written communication skillsGood multi-tasking skills; energetic and result orientedPlanning and prioritizing skillsEffective and proven interpersonal skillsRespects and maintains confidentiality of informationMust be conversant with the use of Microsoft Office applicationWritten and verbal communication skills to initiate professional and effective contact with internal and external customersKnowledge and understanding of technology in meeting management (Skype, GotoMeeting, Video Conferencing)Ability to work with sensitive information and maintain a high level of confidentiality and discretionKey Performance Indicators (KPI's)Seamless supportSchedules managed effectivelyTheir office delivers to deadlinesWork is accurate

Mirchi Hospitality Private Limited is looking for Masters In Arts (m.a), Bachelor Of Commerce (b.com), Master Of Commerce (m.com), Company Secretary, Bachelor Of Business Administration (b.b.a), Post Graduate Programme In Management For Executives (pgpx), Master Of Business Administration (m.b.a), Bachelor In Hotel Management (b.h.m), Bachelor Of Arts (b.a), Pgdm.

Mirchi Hospitality Private Limited is looking for Masters In Arts (m.a), Bachelor Of Commerce (b.com), Master Of Commerce (m.com), Company Secretary, Bachelor Of Business Administration (b.b.a), Post Graduate Programme In Management For Executives (pgpx), Master Of Business Administration (m.b.a), Bachelor In Hotel Management (b.h.m), Bachelor Of Arts (b.a), Pgdm profile candidates.